Bookkeeping Services for Canadian Small Businesses
Accurate, on-time monthly bookkeeping for Canadian small businesses. Flat pricing you see upfront, and books that stay yours.
Bookkeeping that actually gets done.
Transaction categorisation
Every income and expense categorised correctly — no misclassifications that cause tax problems later.
Monthly reconciliation
All accounts reconciled against bank and card statements — your books and your bank always match.
A dedicated bookkeeper
One person who knows your accounts, your vendors, and your business — not a different name every month.
Financial statements
Clean P&L, balance sheet, and cash-flow statements ready for your accountant, lender, or board.
On-time monthly close
Your books are closed by the agreed date, every month — no chasing, no delays, no excuses.
Year-end tax prep
Books organised the way your accountant needs them — tax season becomes a handoff, not a scramble.
What do bookkeeping services include?
Everything your business does with money, recorded, reconciled, categorized for tax, and closed monthly with statements you can act on.
“Recording” is the smallest part of the job. Software can pull in a bank feed; it cannot decide whether a deposit is revenue or a shareholder loan, split a truck payment between interest and principal, or catch the HST you paid on a US software subscription. The judgment is the service.
Two CRA rules shape all of it. Records must be kept for six years from the end of the last tax year they relate to, and the CRA accepts them in “an accessible and readable electronic format” (canada.ca, checked August 2026). Cloud bookkeeping isn’t a workaround; it’s the compliant default.
- ✓Categorizing every bank and credit-card transaction
- ✓Reconciling each account to the statement, to the cent
- ✓Matching receipts and bills to transactions
- ✓Preparing and filing your GST/HST return
- ✓Recording payroll and source-deduction remittances
- ✓Monthly profit and loss statement and balance sheet
- ✓Flagging anything odd before it becomes a CRA problem
- ✓Keeping the file year-end ready for your corporate tax filing
How much do bookkeeping services cost in Canada?
From about $250 to over $2,000 per month depending on volume and scope; hourly bookkeepers charge roughly $20 to $100+. For simple incorporated books, $200 to $350 a month is a fair range when the scope is itemized.
| Provider | Entry point | Model |
|---|---|---|
| Custom CPA rate survey | $20–$100+/hr · retainers $500–$3,000+/mo | hourly or retainer | /tr>
| Enkel | from $1,000/mo | monthly packages |
| LiveCA | $1,250–$2,000/mo (Basic) | monthly, custom-quoted | /tr>
| Bench (US) | from US$199/mo (~270 CAD) | monthly subscription |
| Profitick | from $200/mo, packages below | flat monthly, itemized |
Figures from each provider’s own published pricing on the date shown; CAD unless noted. Of the ten pages ranking for this search in August 2026, eight published no prices at all.
So when owners on r/Bookkeeping ask whether $300 a month is reasonable, the honest answer is yes, and possibly cheap, provided you’re getting reconciliations, statements, and HST filings for it rather than bare data entry.
Profitick’s packages.
- Sole props and very small corporations
- Up to two accounts
- Categorization and reconciliation
- P&L and balance sheet
- Year-end-ready file
- Everything in Solo
- GST/HST preparation and filing
- Up to four accounts
- Cash-flow statement
- Monthly notes on what changed
- Everything in Growth
- Payroll with remittances, small team
- Receivables and payables tracking
- Priority turnaround
- Catch-up and clean-up projects
- Multi-entity or higher volume
- Fixed quote after a free file review
- Never silent hourly billing
Every package is a flat fee agreed before work starts. Months or years behind? Say so upfront; the clean-up is its own fixed project. Full breakdown on the pricing page.
Bookkeeper or accountant: who does your business actually need?
A bookkeeper keeps your records accurate month to month; an accountant uses those records for year-end filings and tax strategy. Most small businesses need both, and shouldn’t pay CPA rates for data entry.
| Task | Bookkeeper (Profitick) | Accountant (CPA) |
|---|---|---|
| Transaction categorization | ✓ | |
| Bank and card reconciliation | ✓ | |
| GST/HST returns | ✓ | |
| Payroll and remittances | ✓ | |
| Monthly financial statements | ✓ | |
| Year-end T2 corporate return | ✓ | |
| Personal T1 return | ✓ | |
| Tax planning | shared | ✓ |
The handoff moment is fixed by law: corporations file their T2 within six months of year-end (canada.ca). Profitick’s job is making that handoff boring: your books arrive at the CPA’s desk reconciled and documented, the difference between a clean filing quote and billable clean-up hours. We coordinate it for you, with your existing accountant or a licensed CPA we arrange.
Five questions to ask before you hire a bookkeeper.
Owners who’ve been burned tend to get burned the same five ways; the threads on r/Bookkeeping and r/smallbusiness repeat them constantly. Put these to any firm you’re considering, including us.
Who owns my accounting file?
The horror story: a departing bookkeeper holding the QuickBooks file under her own billing plan, handing back PDFs. CPB Canada’s norm is that books belong to the customer. At Profitick you stay primary administrator of your own QBO or Xero file, on your own subscription. Leave any time, lose nothing.
Where is the work actually done?
Owners report overseas teams making “a real mess” of GST/HST, and many firms won’t volunteer where your bank data goes. Profitick’s answer: 100% Canada-based, from Ajax, Ontario. Nothing is offshored.
How fast do you reply?
Ghosting is the most common complaint in every thread: unanswered calls for days, reports that never arrive. Our commitment is a reply within one business day, in writing, every time.
What exactly is in the monthly fee?
Demand an itemized scope. If “bookkeeping” doesn’t explicitly include reconciliations, statements, and your HST filings, you’re buying data entry. Our packages above are the itemization.
What happens at year-end?
The answer should be a tax-ready package for your accountant, included, not an extra project. That’s how every Profitick plan closes the year.
In-house, DIY, or outsourced?
| Option | Typical annual cost | Best when |
|---|---|---|
| In-house bookkeeper | $53,000–$70,000 salary plus overhead (Enkel’s published Toronto benchmark, Aug 2026) | volume justifies a full-time seat, roughly $2M+ revenue |
| DIY | software fees plus your evenings | you’re pre-revenue with a handful of transactions |
| Outsourced (Profitick) | $2,400–$8,400/yr | everyone in between |
Honest caveat: if you’re very early, with one account and a dozen transactions a month, DIY with a proper setup session is genuinely fine. Come back when the evenings stop being free. What doesn’t work is the middle path most owners drift into: DIY done sporadically, errors compounding quietly until tax season. With 1.08 million small businesses in Canada (ISED, December 2024 data), the market has learned this at scale; the question in the forums is rarely whether to get help, but who to trust.
How virtual bookkeeping works across Canada.
Profitick works virtually with small businesses in every province. Your bank feeds flow into QuickBooks Online or Xero, receipts upload from your phone, and your books close monthly, with you keeping full, real-time access to everything. Handing off the books doesn’t mean losing sight of them; open your file any evening and see exactly where the money went.
Provincial differences are part of the service: GST, HST, and PST treatment depends on where you and your customers are, and crossing the $30,000 small-supplier threshold triggers GST/HST registration whether you noticed or not. That’s the kind of thing your bookkeeper should catch before the CRA does.
Home base is Ajax, Ontario, serving Durham Region in person and the rest of Canada online. Either way: fixed fee, your file, one business day.
From first hello to your first clean close.
Simple, systematic, stress-free
Free consultation
We learn your business model, your chart of accounts, and your specific needs before we write a single entry.
30 minutesSecure onboarding
We connect your accounts, sync your bank feeds, and set up inside your existing QuickBooks or Xero.
3–5 business daysMonthly bookkeeping
Every month we record, categorise, reconcile, and close your books — without you lifting a finger.
Every monthReports delivered
You receive clear financial reports with a plain-language summary — ready for your accountant or board.
By day 5One monthly fee, no surprises.
The exact price depends on your transaction volume, number of accounts, and any add-ons. You’ll have a firm quote within 24 hours of your consultation.
Every plan includes
- Dedicated bookkeeper who stays with you
- Monthly close by the 5th business day
- P&L, balance sheet & cash-flow statement
- Replies within one business day
- Year-end package for your accountant
Add-ons available: AP/AR management, multi-entity reporting, catch-up projects.
Asked, answered.
What does monthly bookkeeping actually include?
How do you handle my accounting software?
Will I have the same bookkeeper every month?
What if my books are already a mess?
Your books, handled — so you can run your business.
Book a free consultation and get a clear quote within 24 hours.
Book your free consultation